RFP Addenda and Local New York Government Solicitations

What is Addendum?

An addendum, generally speaking, can be an addition to some document after its printing or publication. Local New York government may publish addenda to announce additional requirements and specifications needed for the bid project or changes for the original RFP solicitation. For example, an addendum could possibly be added on the original RFP with a new proposal deadline or with additional details on the specific good or service needed. An addendum is surely an ad-hoc item, usually containing specifics not discussed in the main documentation.

The Importance of Viewing RFP Addenda

Local New York government often position the responsibility on suppliers to seek out any addendum associated with a solicitation matching their business. Ensuring receipt of addenda is challenging if the New York purchasing agency isn't using a centralized platform to announce its RFPs and open bids. Vendors tend to sometimes overlook, or perhaps miss additional documents altogether. This can become problematic, specifically when the addendum includes details which might be essential to address in an offer proposal. Unfortunately, in case a supplier does not acknowledge specifications in a addendum, they will often have a proposal rejected all together. It's vital for vendors to learn all documentation associated with a New York government solicitation whether they have hopes of being awarded the bid.

How to Ensure You Receive Addendum to RFPs

Many suppliers are embracing online bid systems to guarantee the receipt of addenda and municipality New-York bids. In New York, the Empire State Bid System is a purchasing band of 155 counties, cities, school districts and special districts located across New York State. Hosted by BidNet's e-procurement solution, SourceSuite, the Empire State Bid System connects participating agencies and a large number of suppliers with a centralized, web-based platform for bids and solicitations. Its addendum management feature ensures suppliers that they'll be notified of the addendum associated with bids inside their industry. Suppliers can make to receive automatic notification of addendum or additional document modification sent straight away to their email inbox. To date, nearly 47,000 solicitations are already posted by 2,308 local purchasing departments with the system. Vendors simply register online to obtain targeted bid alerts and addenda. Registered suppliers benefit by receiving RFPs, bids, addenda and award information in a single, centralized location.